AI governance services
Employees are pasting customer data, pricing, and contracts into free AI tools today, usually with good intentions. NBIT gives you a practical AI governance program: an acceptable use policy people will actually follow, a list of approved tools, clear rules for sensitive data, and the technical controls to back them up, run by the team that already manages your security.
Free template
A one-page Word template your team can adopt or adapt immediately, written in plain language so employees actually read it.
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We can tailor the policy to your business, choose approved AI tools, and set up the controls that enforce it.
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What we do
AI governance is the set of policies, processes, and technical controls that decide which AI tools your business allows, what data can go into them, and who is accountable for how they are used.
An AI acceptable use policy is a plain-language document that tells employees which AI tools are approved, what information must never be entered into them, when output needs human review, and what happens when the rules are broken.
Shadow AI is the use of AI tools without IT's knowledge or approval, such as free chatbots, browser extensions, or AI features inside other apps. It is the most common way sensitive business data leaves an organization today.
An AI risk assessment inventories how AI is being used, what data is exposed, what the vendors' terms allow, and which customer, regulatory, or insurance requirements apply, then ranks the gaps by risk.
The NIST AI Risk Management Framework is a voluntary U.S. framework organized around four functions, Govern, Map, Measure, and Manage. It gives businesses a structured, defensible way to manage AI risk without inventing their own approach.
Data loss prevention for AI uses tools such as Microsoft Purview and Defender for Cloud Apps to warn or block when sensitive information is headed to an unapproved AI service.
The problem
Most businesses either ignore AI and hope for the best, or ban it and watch employees use it anyway on personal devices. Neither protects your data. Real governance makes the safe path the easy path, then enforces it.
If you haven't approved an AI tool, your employees have likely picked their own. Without visibility, you can't know what data has already left the building.
Security questionnaires, customer audits, and cyber insurance applications increasingly ask how you control AI use. 'We don't have a policy' is becoming a costly answer.
Many free AI tools reserve the right to retain or learn from what users enter. Your pricing, formulas, and customer information deserve better than a terms-of-service gamble.
A policy emailed once and filed away changes nothing. Governance only works when it is backed by approved alternatives, training, and technical controls.
How we engage
We start by finding out how AI is already being used, then put policy, approved tools, and technical controls in place in that order. Scope is set after discovery, based on your licensing and compliance obligations.
60 minutes, no cost
We talk through how your teams use AI today, what data you handle, and which customer, regulatory, or insurance requirements you need to meet.
You leave with: A short list of your biggest AI risks and quickest wins.
Find what's already in use
We identify sanctioned and unsanctioned AI use through your existing security tools where licensed, a short staff survey, and conversations with team leads.
You leave with: An inventory of the AI tools in use and the data flowing into them.
Acceptable use policy and tool list
We draft an AI acceptable use policy tailored to your business and select approved tools that give employees a safe way to get the benefits they're already chasing.
You leave with: A finished AI acceptable use policy and an approved tool list.
Enforce what the policy says
We configure controls in the platforms you already own, such as app restrictions, sensitivity labels, data loss prevention, and conditional access, so the policy is enforced, not just published.
You leave with: Controls that block risky AI use and allow approved use.
Quarterly review
We train employees on the policy and the approved tools, monitor AI usage, and review new tools and risks with you each quarter as part of ongoing service.
You leave with: A governance program that keeps up as AI changes.
In practice
The core components we put in place, sized to your business and your compliance obligations, and connected to the security controls you already run.
Policy
A short, plain-language policy that tells employees what they can do, not just what they can't, written for your industry and your data.
Who it's for: Every business whose employees use AI, which is nearly all of them.
Tools and vendors
A vetted set of AI tools with acceptable data terms, so employees have a safe option instead of a free one.
Who it's for: Teams already using AI on their own.
Data classification
Clear categories for confidential information, with labels and controls that travel with the data, so AI tools and people handle it correctly.
Who it's for: Businesses with confidential data, intellectual property, or contractual obligations.
Monitoring
Reporting on which AI services are being used and by whom, so decisions are based on facts instead of assumptions.
Who it's for: Leaders who need to answer 'how are we using AI?' with confidence.
Compliance and questionnaires
Documented policies and controls you can point to when a customer audit, security questionnaire, or insurance renewal asks about AI.
Who it's for: Suppliers to larger customers and businesses facing audits or insurance renewals.
AI agents
Rules for what AI agents and automations can access and do on their own, with logging and human approval where it matters.
Who it's for: Businesses deploying Copilot agents or AI automation.
Why NBIT
Policy without enforcement is a document. Because we already manage your identity, devices, email, and data protection, we can turn your AI rules into controls that actually work.
Common questions
A 60-minute call to review how AI is being used in your business today and which guardrails you need first. You leave with a clear starting point, not a sales pitch.
